How do I pack my items?

Packing requirements are dependent upon the order type. Please check your PO to see if it is a Retail or Direct PO, and follow appropriate guidelines below! You should also check the “Product Specific Packing Requirements” to see if your product falls under any of these categories requiring special packaging.

If you are working with the URBN production team (ownbrand/private label order), please refer to the individual style tech pack to obtain specific folding and packing instructions. Instructions will be included in PDM indicating whether or not a style requires individual polybags or other specifications.

Things to remember for ALL orders -
  • All orders must be shipped with a Tradestone packing list and Tradestone UCC128 carton labels
      • The Tradestone packing list should be attached to the outside of the lead carton of the PO, in a “Packing List Enclosed” envelope.
      • UCC128 Carton Labels are to be attached to the short side or end of the carton. Click here for example of placement.
  • ASN data is retrieved from Tradestone and transmitted to our Warehouse Management system.  It is absolutely critical that the UCC128 carton labels match the carton contents and that the packing lists match the labels and the contents of the cartons. 
  • Mixed Cartons must contain dividers separating the SKUs
    • Please keep the number of mixed cartons to a minimum and pack mixed cartons only when necessary (i.e. for small order quantities).

 

Order Specific Packing Guidelines

What type of order do you have – Retail or Direct?

You will pack your items based on the order type. Please check the Sell Channel on your PO!

Retail

Is your Retail order Loose or Prepack? Check the Pack Type on your order!

-Loose Order

1. Pre-ticket all units

  • Apply price tickets/labels from FineLine/CheckNet to each unit
    • For detailed instructions – see “How do I Pre-Ticket my Products?”
    • If the product is not pre-ticketed, a label containing the Item Number is required in order to properly identify the product

2. Polybag individual units if necessary

    • Polybag must be securely sealed in a way that will prevent the item from falling out of the bag.  Bags may be sealed by clear tape or zip lock closure. Staples are not permitted.
Requires a Polybag Does Not Require a Polybag
Blouses Denim Pants/Skirts
Dresses Denim Jackets
Non-Denim Skirts Heavy Gauge Sweaters
Embellished/Embroidered woven or knits Fleece or Terry Cloth Styles
Fashion Knits Basic knits/tees/tanks/camisoles
Fine Gauge Sweaters Lounge pants

3. Securely pack pre-ticketed units in master carton(s)

  • Multiple purchase orders may not be combined in the same carton.
    • For multiple jewelry, bathing suit or intimates orders of 20 units or less, please see section at bottom of this document
  • If inner cartons are being used, they must be securely sealed so merchandise does not fall out or move freely within master carton during transit.
  • Number of units must be evenly distributed among cartons, when possible.
  • Each carton should contain only one SKU. Mixing sizes and colors in a carton is not permitted unless the order quantity has 25 units or less per SKU.
    • In cases where there are too few units to put in a standard size carton, the excess of several different sizes and/or colors of the same item may be grouped together in a mixed carton.
    • If a mixed carton is necessary, the items must be separated by a layer of corrugated paper or cardboard.
    • Be sure to properly create a “mixed carton” on the Tradestone packing list so the UCC128 carton label indicates that it is a mixed carton.

-Prepack Order

Retail orders may be required to be shipped in a prepack configuration. The size breakdown will be specified on the purchase order.

1. Pre-ticket all units

  • Apply price tickets/labels from FineLine/CheckNet to each unit
    • For detailed instructions – see “How do I Pre-Ticket my Products?”
  • If the product is not pre-ticketed due to specific direction from the buyer, a label containing the Item Number is required in order to properly identify the product

2. Place pre-ticketed units into one large polybag to create each “prepack”

    • Follow the size breakdown on the PO
    • Each prepack must be packaged so that the price ticket for the smallest size in the range is visible through the polybag, or be labeled with a SKU identification label prepared by the vendor.
    • Polybag must be securely sealed in a way that will prevent the item from being able to fall out of the bag.  Bags may be sealed by clear tape or zip lock closure. Staples are not permitted.

3. Securely pack prepacks in master carton

    • Multiple purchase orders may not be combined in the same carton.
    • Each carton of a Prepack PO must contain only one style/color.
    • Each carton must only contain merchandise in the designated Prepack configuration – no loose pieces.
    • Where possible, it is preferred that each carton contain only 1 Prepack. If this is not possible due to the size of the product or the size of the carton, it is permissible to pack more than 1 Prepack in a carton.
    • If inner cartons are being used, they must be securely sealed so merchandise does not fall out or move freely within master carton during transit.

Direct

All Direct orders are treated the same!

1. Individually polybag or box each unit

  • If item is fragile, it must be wrapped in bubble wrap prior to being placed in the box/polybag.
  • Products sold in decorative boxes, where the 3”x3” label should not go directly on the decorative box, should be polybagged.
  • If an individual, non-decorative box is too small for the 3”x3” to be placed directly on the box, the products must be individually polybagged.
  • Polybag must be securely sealed in a way that will prevent the item from being able to fall out of the bag.  Bags may be sealed by clear tape or zip lock closure. Staples are not permitted.
  • Product being shipped in open-faced boxes, in which the product is exposed, need to be packed in a polybag to protect the item from getting damaged. The SKU label should be placed on the polybag, not on the actual product.
  • All merchandise that is shipped in a polybag with an opening greater than 5” needs to have a warning label on the center back of the bag that states the following (or something similar):
    Warning: To avoid danger of suffocation, keep away from babies and children. THIS BAG IS NOT A TOY. Do not use in cribs, beds, carriages, or play pens.

2. Place 3”x3” direct label from FineLine/CheckNet on each polybag or box

  • Polybagged Items – label must be placed on the center back of the polybag.
    • Label should not cover the suffocation warning.  Please center the 3×3 direct label above or below the warning if necessary.
  • Boxed Items – Label must be placed on the center of the largest flat surface
    • When placing the 3”x3” label directly on a box, make sure it does not cover any artwork or information.
  • Tubular Items – Barcode must be in line with the length of the item, not wrapped around the circumference
  • Shoeboxes – Label must be placed on the center bottom of the box, not on the end or top of the carton
  • Bubble-Wrapped Items without a Polybag – Label must be placed on the outside of the bubble wrap.
  • 3×3 Direct Label – Product Barcode Integrity
    • Make sure your 3×3 direct label matches the product being shipped.
  • All MSRP labels must be removed and any vendor barcodes should be removed or covered, so they do not interfere with the 3×3 direct labels.

3. Securely pack properly labeled units in master shipping carton(s)

  • Multiple purchase orders may not be combined in the same carton.
  • If inner cartons are being used, they must be securely sealed so merchandise does not fall out or move freely within master carton during transit.
  • Number of units must be evenly distributed among cartons, when possible.
  • If the product is not pre-ticketed, a label containing the Item Number is required in order to properly identify the product.
  • Each carton should contain only one SKU. Mixing sizes and colors in a carton is not permitted unless the order quantity has 25 units or less per SKU.
    • In cases where there are too few units to put in a standard size carton, the excess of several different sizes and/or colors of the same item may be grouped together in a mixed carton.
    • If a mixed carton is necessary, the items must be separated by a layer of corrugated paper or cardboard.
    • Be sure to properly create a “mixed carton” on the Tradestone packing list so the UCC128 carton label indicates that it is a mixed carton.

 


 

Product Specific Packing Guidelines

This list is by no means a comprehensive list, but provides some examples of special instructions required by Urban Outfitters, Inc..

Apparel
  • Do not ship apparel on hangers.
  • All apparel should be folded and flat packed.

BHLDN Gowns

-Pack gowns flat and on hangers
-Seal top and bottom of gown polybag with clear tape
-All buttons, hooks, zippers, etc should be closed/fastened
-Group sizes together as frequently as possible (ex: all size 0 gowns packed together, all size 2 gowns packed together, etc)

Accessories
  • Jewelry – Must be individually polybagged.
    • For DIRECT jewelry orders, the polybag must be large enough to accommodate the 3”x 3” label. The barcode on the label must not wrap around the polybag.
  • Hair Accessories – Must be individually polybagged.
  • Belts – need to be rolled or folded, not laid flat.
  • Shoes
    • Contact your buyer for packing requirements. All Anthropologie shoe orders must be packed in boxes.
    • Please do not secure shoe box lids with clear tape or rubber bands. Shoe box lids may be secured with the use of a fabric covered elastic band. Shoes packed in a polybag must be securely sealed with clear tape.
Furniture
Hardgoods
  • Books – Books placed for our direct channel, must be polybagged, or shrink wrapped
  • Ceramics/Glassware/Other Fragile Items
    • All ceramics, glassware and other fragile items are required to be tested to ensure that the packaging will meet the drop test requirements listed in this section, without negatively affecting the condition of the product.
    • Must be marked with Oven Safe/Microwave Safe/Dishwasher Safe (if applicable).
    • Units should be individually boxed and labeled, or individually bubble wrapped and labeled so that they may be processed through our automated system and shipped without additional handling and packaging required.
    • Exceptions must be approved through the vendor relations department.
  • Cookware 
    • Copper items – Must be placed in a moisture repellent bag.
    • Cookie Sheets, Pizza pans, etc. – Must be shrink-wrapped.
    • Knives – Must use sheaths or sleeve guards that are securely attached.
  • Electronics – Tape or attach hardware to merchandise.
  • Food
    • Include expiration date/shelf life date on individual packaging.
    • Please adhere to: FDA Requirements
  • Lighting – Packaging must be customer ship-ready without requiring additional packaging.
  • Carpets/Rugs
    • Loose Order – Must be rolled and bagged individually.
    • Prepack Order – Can be laid flat (if dimensions do not exceed 3’x4’) and then bagged.
  • Wall Décor – Must apply material to protect corners from damage.
  • Cosmetics – Must adhere to: MSDS Regulations
    • Glass Bottled Beauty Products (Perfume, etc.) and Makeup Kits– please bubble wrap individual items. All products must pass URBN’s drop test requirements. For direct orders, be sure to bubble wrap the product before placing in in the polybag. The 3×3 direct label needs to be on the outside of the polybag. Do not place the direct label directly on the product.
    • Please see below for examples of proper cosmetic packaging:

Cosmetic BottlesCosmetic Packaging

How to package a beauty item that includes a pump:

Cosmetics - with pump 2 Cosmetics - with pump 1

 


Small Jewelry, Bathing Suit, Intimates, and Stationary Purchase Orders

  • For vendors with multiple POs small items being shipped to the same DC, where each individual PO contains fewer than 20 units, the POs may be packed together in a larger carton.
    • Each PO must be packed separately. Place the bagged items for a small PO (20 units or less) inside a smaller box (such as 4” X 6” X 1”).
    • A separate packing list should be created for each PO, as if the orders are shipping separately.
    • Print 2 copies of each UCC128 label
      • 1 label is to be placed on the respective inner carton
      • 1 label is to be placed on the outside of the master carton
    • The small boxes are placed inside a larger box. The larger box may not be larger than the standard maximum carton size (24” X 16” X 18”).
    • The exterior of the master carton must have a Tradestone label for each of the PO’s inside. This will serve as sufficient notification for the DC of multiple PO’s in the master carton.

mult po one cartonmult pos one carton 2

mult po one carton 3

 

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